Recruiter capacity optimization for healthcare staffing agencies

Scale placements before you scale payroll.

The Placement OS™ takes the repetitive candidate and CRM admin off your recruiters, so they spend more of their time placing candidates and less on paperwork, and you grow without adding to your headcount.

Book your Capacity Audit See how it works

30 minutes. No pitch. You'll see exactly where your recruiter capacity is leaking.

Same teamMore placements, without new recruiters

Less adminThe repetitive work runs in the background

30 daysTo a working pilot, or you don't pay

Watch first

See how the Placement OS works, in under 5 minutes.

The problem

Your growth is capped by recruiter capacity, not demand.

Every day lost to admin is another day a role stays open, and another placement that goes to a faster competitor.

Recruiters are at full capacity

Your best recruiters are already maxed out. Every new role competes for the same limited hours, so placements plateau no matter how much demand you have.

You can't scale without hiring

The only obvious lever left is adding recruiters: slow, expensive, and risky. Growth ends up waiting on payroll instead of pipeline.

Wasted capacity is lost revenue

A large part of every recruiter's week goes to admin instead of selling. That is time not spent with candidates, and placements that quietly slip away.

The mechanism

The Placement OS™

The Placement OS is not another tool to log into. It is a system that runs the repetitive candidate and CRM admin in the background, so your recruiters spend their time on candidates and clients instead of paperwork. It is built around how your desks already work, so it fits your process rather than forcing a new one.

Takes the admin off your recruiters

Candidate follow-up, CRM updates, scheduling, and document chasing run in the background, so your team does not have to.

Keeps your pipeline current

Records and candidate data stay up to date on their own, so nothing goes stale and nobody loses hours to data entry.

Fits how you already work

It wraps around your existing ATS and process, so there is no rip-and-replace and no new tool for your team to learn.

What actually happens

One candidate. Zero recruiter admin.

Candidate appliesA clinician applies for an open role

Smart QualificationScreened and ranked against the role automatically

CRM SyncYour CRM is updated on its own, no data entry

ComplianceCredentialing and compliance documents requested

InterviewInterview scheduled and confirmed

Recruiter notifiedYour recruiter steps in only to close the placement

How we work

Start small. Prove it. Then scale.

We take the capacity-draining work off your recruiters' desks one workflow at a time. We begin with a single high-impact workflow, prove it in 30 days, then expand across your pipeline.

Audit & Map

Discovery

I map how candidates and roles move through your agency today, and mark exactly where recruiters lose hours. You see the leaks before anything is built.

Prioritise the Bottleneck

Strategy

We pick the single workflow costing the most placement time, usually screening or CRM data entry, and agree what a real improvement looks like.

Build the Pilot

Build · First 30 days

I build that one high-impact workflow as a focused pilot, then test and measure it on your real work. Low risk, fast to prove, before you commit to anything bigger.

Expand the System

Launch · Next 90 days

Once the pilot proves out, we scale across the wider candidate and CRM workflows and wire it into your existing ATS, whether that's Bullhorn, Vincere, JobAdder, Salesforce, or Avionté. Then we get your team running it confidently.

Measure & Optimise

Ongoing

We track the before and after, capacity reclaimed and placements made, so the impact stays visible. Then we keep building on what's working.

What changes

Your recruiters' week, before and after.

Before Where the hours go now

✕ Updating the CRM
✕ Chasing compliance and credentialing documents
✕ Writing manual candidate emails
✕ Copying candidate information between tools
✕ Scheduling and rescheduling interviews
✕ Administrative follow-up

After Where the hours go instead

✓ Speaking with clinicians and candidates
✓ Filling open roles
✓ Building client relationships
✓ Closing placements
✓ Working more reqs, same headcount
✓ Generating revenue

What's included

Everything you get with The Placement OS™

The core

The full Placement OS build and rollout

The whole system configured to how your desks already work, installed, tested, and running on your real pipeline.

Bonus 01

Recruiter Time Audit

A detailed report showing exactly where every recruiter loses hours.

Bonus 02

Placement Opportunity Calculator

A dashboard estimating the additional annual revenue hiding in your recovered capacity.

Bonus 03

Executive Automation Roadmap

A 3-month plan of the next capacity gains across the business.

Bonus 04

Recruiter Adoption Playbook

Training, SOPs, and onboarding so the team actually uses the new workflows.

Bonus 05

90-Day Optimization Reviews

Monthly strategy sessions to measure ROI and keep improving recruiter productivity.

Proven on your desk in 30 days, or you don't pay.

We find your biggest capacity bottleneck and build a working pilot within 30 days. If you don't believe it is worth continuing, we refund every dollar you have paid, and you keep everything we have built.

Testimonials

What clients say about working with Colm.

★★★★★

"What I liked best about working with Colm was how he asked great questions that made sure the plan matched exactly what I needed. I came away with a clear plan, knew which AI tools to use, and can now create personalised content quickly, which saves me a lot of time. I'd recommend him to anyone who feels stuck or overwhelmed by AI."

Ricardo WilkinsHealth Science Author, ASEA

★★★★★

"I was blown away by how comprehensive and tailored Colm's work is. It spoke directly to my pain points, and he broke the whole process down into bite-size steps. I'd recommend him to any marketer who wants to use AI to work smarter, not harder."

Shawn Jones ClarkeWellness Consultant, ASEA

Fit check

Is this right for you?

✓ This is for you if

You run a healthcare or life science staffing agency doing $50k/month or more.
Your recruiters are at capacity and growth currently means hiring.
You'd rather raise output from your current team than add payroll.
You're open to a measured 30-day pilot before scaling.

✕ This is not for you if

You're under $50k/month and every dollar of spend gets scrutinised.
Your desks already run at peak with no wasted capacity.
You want a magic button, not a system your team adopts.
You need placement numbers guaranteed. We guarantee the build and the capacity, not how you use it.

Become the agency that scales without hiring.

The firm with the most productive recruiters in your market. The staffing business run on systems, not admin. It starts with one number: how much recruiter capacity you're losing right now.

Book your free Recruiter Capacity Audit. 30 minutes, no pitch.